Reception Checklist

When planning your wedding,set a budget and stick with it. The following checklist will help you keep track of your expenses.

The Location

  • Proximity to the ceremony site
  • Date availability and discount days to consider
  • Rental fee and what it includes
  • Time allowed to decorate the space for the day of the wedding
  • Using the location for a ceremony as well, if desired
  • Whether there will be other receptions that day
  • Number of guests that space will accommodate comfortably
  • Terms of liability insurance
  • Ratio of staff to guest
  • Overtime charges
  • Postponements/cancellation refund policy
  • Gratuities and taxes
  • Availability of valet parking
  • Clean restroom facilities
  • Means of handicap access
  • The availability of a nursery or babysitter

Food and Drinks

  • Meal options, from a seated dinner to a dessert-only reception
  • Special meals to accommodate restricted diets
  • Price per guest
  • Method of payment
  • A date for tasting menu and tour of the site with a wedding in progress
  • Dessert table policy
  • Availability of non-alcoholic beer, wine, and beverages
  • Top-shelf wine and alcohol vs. house brands
  • Cost of open bar vs. one/two hour cocktail service or host’s per-drink tab arrangement
  • Possibility of bringing in your alcohol and amount of corking fee
  • Supplier of the wedding cake and cutting fee
  • On-site wedding coordinator


  • Musicians
  • Florist
  • Photographer
  • Videographer
  • Cake knife/server
  • Food for band, et.
  • Wedding guest book
  • Seating plans
  • Place cards
  • Decorations
  • Favors
  • List of photos

Basic Rentals for Off-site locations

  • Tent
  • Chairs
  • Tables
  • China
  • Cutlery
  • Glassware
  • Table skirts
  • Dance floor
  • Serving trays and dishes
  • Linens
  • Lighting
  • Heaters and/or air conditioners
  • Restroom facilities
  • Electrical outlets
  • Bar equipment

Information from Tuscaloosa Bridal Directory

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